Coaching Contract Templates (online and face-to-face coaching)

Clients or associates in another country? Get in Touch to Discuss your needs

Whether you are delivering online, face-to-face or sometimes one way or another, we have coaching contract templates (and some fully editable ones) to match your method of delivery.

Coaching comes in many shapes – from masterminds and retreats to power hours and online programmes . The right contract depends on who is paying you and how you deliver.

Online or In-the-Room?

If you deliver exclusively online, choose the online coaching contract template.

If you deliver any sessions in person, choose the in‑the‑room option for UK delivery.

The in‑the‑room range includes everything in the online range PLUS what you need for live, in-person coaching events.

Delegate or Presenter?

If your coaching clients pay you directly to attend, you need the delegate version.

If an organisation pays you and sends their staff to attend, you need the presenter version.

Delegate = B2C. Presenter = B2B.

Coaching contract templates, policies and packages start at just £55.00 + VAT*

Which coaching services are you offering?

Click the tabs below to choose the most appropriate contracts for your training services

Running a mastermind or group coaching programme?

Online Delegate Terms of Business

Clear, professional terms to set expectations, protect your business, and ensure smooth client relationships. Stay compliant while operating with confidence.

Covers GDPR, data privacy, NDAs, copyright (including AI‑related issues), IP, tax and late payment. Designed for flexible pricing — whether you charge per person, per event, per programme, per cohort or per event — with space for instalments, tiered pricing, packages or add-on services.

You don’t need different contracts for each type of service you offer — just choose the range that fits how you deliver, then explore the add‑ons if needed and check the FAQs linked under “Explore Your Options” for more details.

If you sell your coaching directly to participants and deliver online, choose this option.

In The Room Delegate Terms of Business

Clear, professional terms to set expectations, protect your business, and ensure smooth client relationships. Stay compliant while operating with confidence.

If participants attend live and you deliver face‑to‑face, choose this version.

Hosting a retreat? These are always in-person.

In The Room Delegate Terms of Business

Clear, professional terms to set expectations, protect your business, and ensure smooth client relationships. Stay compliant while operating with confidence.

If participants attend live and you deliver face‑to‑face, choose this version.

Selling one-to-one coaching or power hours?

Online Delegate Terms of Business

Clear, professional terms to set expectations, protect your business, and ensure smooth client relationships. Stay compliant while operating with confidence.

If you sell your coaching directly to participants and deliver online, choose this option.

In The Room Delegate Terms of Business

Clear, professional terms to set expectations, protect your business, and ensure smooth client relationships. Stay compliant while operating with confidence.

If participants attend live and you deliver face‑to‑face, choose this version.

Delivering training paid for by an organisation? You’ll need presenter contracts.

Online Presenter Terms of Business

Clear, professional terms to set expectations, protect your business, and ensure smooth client relationships. Stay compliant while operating with confidence.

If an organisation books you to deliver online coaching to their team, pick this option.

In The Room Presenter Terms of Business

Clear, professional terms to set expectations, protect your business, and ensure smooth client relationships. Stay compliant while operating with confidence.

If an organisation books you to deliver face-to-face coaching to their team, pick this option.

Selling online courses, recordings, or replays?

Online Delegate Terms of Business

Clear, professional terms to set expectations, protect your business, and ensure smooth client relationships. Stay compliant while operating with confidence.

If you sell your coaching directly to participants and deliver online, choose this option.

What about your team?

Need to bring in associate trainers or guest experts? Head over to our Team Hiring page.

Need extra help tailoring your contracts?

Purchase a premium level contract and watch the walkthrough videos first – then book a Power Hour with me. We’ll spend an hour online together making sure your documents fit your services and your clients.

That way, you get the best of both worlds: ready-made contracts plus personalised guidance.

Book for personalised guidance

Do not add to cart if purchasing GDPR training as this is included

Data Privacy Policy

If you’re new to running a business, explaining how you handle customer data can feel overwhelming.

This template data privacy policy (with bonus AI policy) helps you communicate what you do with personal information and who you share it with. It comes with videos, training, and Facebook group support — so you’re not left guessing or struggling on your own with confusing jargon.

Already purchasing the GDPR Support Programme? There’s no need to add this to your cart — it’s already included at Premium level.

Purchasing separately? You can explore the available options and check the FAQs linked under “Explore Your Options” for more details.

Programme includes a free Data Privacy Policy at Premium level – usually sold for £80 plus VAT

GDPR Compliance for Coaches

Especially important for coaches working with professional or corporate data. Our GDPR support programme helps you meet your obligations without endless paperwork.

Worried about GDPR compliance?

Understanding what you need to do (and what you don’t) can be confusing—especially when it comes to handling and sharing data with your clients. Plus, with regulations constantly evolving, staying up to date is essential to meeting your legal obligations.

This programme makes GDPR compliance easy, practical, and supportive, giving you the guidance you need to stay compliant with confidence.

You can explore the available options and check the FAQs linked under “Find Out More” for more details.

Customer testimonials

Amazing products and incredible customer service and support! Highly recommend to any small business owner!

Holly Graham

Wonderfully supportive for any issues you have after buying contracts. Highly recommend!

Shelby Allen

Sully & Seb VA

Got the documents I needed and the support through the Facebook group is excellent. I have no hesitation in recommending KoffeeKlatch … at all!

Rachel Harris

RAH Virtual Business Support

The Terms of Business are written in plain English, there are excellent support videos provided for each form/section which helped me to understand the purpose and reasoning behind each clause, there were certainly things I would never have considered. There is a back catalogue of live recordings in the Facebook group which have been incredibly helpful and the support and speed of responses from KoffeeKlatch in the Facebook group is unbelievable. I feel in very safe hands and feel like they have my back!

Melanie Collins

Highly recommend for your contracts needs. Providing support once purchased and training videos makes a minefield of legal documentation manageable. Thank you KoffeeKlatch!!

Louise Gilbert

virtually At Your Side

My experience of working with KoffeeKlatch have been excellent. I purchased a GDPR course that came with 18 months support, and Data privacy policy documents. I’ve been very pleased with the level of support that KoffeeKlatch provide, super helpful for any questions that I have about my policies. The course is comprehensive and has helped me so much! Highly recommend!

Rachael Botfield

Virtually Inspiring

Ready to do more with your contracts?

Upgrade for longer support, extra guidance, and (with Premium) full editing control.

Keep your contracts growing with your business.

Ready to do more with your contracts?

Upgrade for longer support, extra guidance, and (with Premium) full editing control.

Keep your contracts growing with your business.