Team Hiring Contracts for Freelancers & Associates

Clients or associates in another country? Get in Touch to Discuss your needs

When your freelance business starts to grow, you may bring in extra help — a Virtual Assistant, bookkeeper, social-media manager, or trainer to support your clients.

The moment you do, you need a clear team hiring contract.

Get your GDPR-safe team hiring contract sorted

Our team hiring contract template makes it simple to hire associates, subcontractors, and freelancers safely.

It’s written for VAs, coaches, trainers, and small-business owners who are expanding their teams and need GDPR-compliant, IR35-ready agreements that helps protect both sides.

We won’t let you drown in a sea of legalese! With KoffeeKlatch, you don’t have to spend hours trying to work out what is going on and how it will affect you.

Our contracts are simple written agreements defining what you will do, what your clients and associates should do, and what happens if anything goes wrong.

Not only that, but we provide you with ongoing support so you’re not alone.

Team hiring contract templates, policies and packages start at just £55.00 + VAT*

Who are our team hiring contracts for?

KoffeeKlatch offers a range of team hiring contracts, so you can choose the one that fits the type of help you bring in – whether that’s another VA, a bookkeeper, a marketing specialist, or a trainer supporting your clients.

Each version is written in plain English, fully GDPR-ready, and IR35-aware, so you can hire associates or subcontractors with confidence.

It covers hiring people who run their own businesses as well as sole traders, with clear terms to protect you. It includes GDPR, copyright, NDAs, non-compete clauses, and more.

You can extend your team hiring contract with optional low cost add-ons that extend the roles to related roles – all written to align perfectly with your chosen contract. And you don’t have to buy another one each time you take on a similar but different hire. If you are hiring a team of VAs, have a look at our Team Hiring AI Ready Growth Kit with discount below.

You don’t need a separate agreement for each – just pick the base agreement, then explore the available add-ons and check the FAQs linked under “Explore Your Options” for more details.

Click the tabs below to choose the most appropriate Team Hiring Contract

Save 10% plus IR35 bonus (value £40+)

Team Hiring AI Ready Growth Kit: Save 10% plus IR35 bonus (value £40+)

Choose any three or more items — mix and match levels to suit your needs — and get a built-in discount.

This will get you a 10% discount on each item selected plus access to the bonus free items.

Bonus items: Free IR35 mini course (worth £40 +VAT).

If you choose to add the GDPR Programme to your cart, you will also get the GDPR Data Privacy Policy (Premium) worth £80 + VAT absolutely free.

You can explore the available options and check the FAQs linked under “Choose Your Options” for more details.

Hiring a team on a worldwide basis?

Customer testimonials

I appreciate the time and effort that has gone into creating detailed videos to guide us through the contracts we purchase. I’ve found the very helpful to understand the contract better, and have found it invaluable to be able to go through it at my own pace. I’ve also been able to return to the videos when I’ve forgotten something.

Kiran Malhi

Virtual with KM

KoffeeKlatch contracts are fantastic for covering all you need when working with clients. They tick all the boxes and cross all the ‘t’s’. With such a wide range of clients and so many different projects I feel fully confident that Ive covered every eventuality.

Angie Phillips

A.N.G. Design Consultancy

Amazing products and incredible customer service and support! Highly recommend to any small business owner!

Holly Graham

Wonderfully supportive for any issues you have after buying contracts. Highly recommend!

Shelby Allen

Sully & Seb VA

Got the documents I needed and the support through the Facebook group is excellent. I have no hesitation in recommending KoffeeKlatch … at all!

Rachel Harris

RAH Virtual Business Support

The Terms of Business are written in plain English, there are excellent support videos provided for each form/section which helped me to understand the purpose and reasoning behind each clause, there were certainly things I would never have considered. There is a back catalogue of live recordings in the Facebook group which have been incredibly helpful and the support and speed of responses from KoffeeKlatch in the Facebook group is unbelievable. I feel in very safe hands and feel like they have my back!

Melanie Collins

Highly recommend for your contracts needs. Providing support once purchased and training videos makes a minefield of legal documentation manageable. Thank you KoffeeKlatch!!

Louise Gilbert

virtually At Your Side

My experience of working with KoffeeKlatch have been excellent. I purchased a GDPR course that came with 18 months support, and Data privacy policy documents. I’ve been very pleased with the level of support that KoffeeKlatch provide, super helpful for any questions that I have about my policies. The course is comprehensive and has helped me so much! Highly recommend!

Rachael Botfield

Virtually Inspiring

KoffeeKlatch has made the process very easy to help me get set up and compliant with my VA business. Easy to watch videos, step by step instructions, and I now understand IR35 a lot more! They have a Facebook page to help with any additional questions you may have, and I look forward to this additional support.

Ali perks

Ali Perks VA

I highly recommend KoffeeKlatch. [They] are a mine of legal and GDPR knowledge and expertise, backed up by a team of fabulous technical experts. I would say that detail and pragmatism are their watch-words. Their contracts and GDPR document packs have been meticulously thought out to ensure that purchaser businesses are thoroughly protected but not bogged down in gobbledegook that no one understands. The power hours they offer to help you figure out more complex situations and customer support in the Facebook are fabulous additions, too. I’m a very happy customer with very happy clients who are also impressed by the Koffee Klatch service. Thank you.

Caroline Brown

Caroline Brown Coaching

“People come for the contracts and stay for the support”. That’s what they say about KoffeeKlatch. And it’s true. The contracts are simple, affordable, bespoke to different sectors, and regularly updated to incorporate changing aspects such as GDPR and AI. But what makes the company really special is that you can ask them any questions, anytime, and get sensible answers.

Jackie Barrie

This is a great company to get legal advice from, … they have contracts written especially for Virtual Assistants. They are always very responsive.

Louise Runnacles

Fluid Virtual Assistant

So grateful to have found KoffeeKlatch that easily provided the documents I needed to setup up as a VA. It felt like a minefield before I found KoffeeKlatch and the additional FB group support is an essential benefit.

Jane Mardell

JMWorkSmart

“I purchased a contract from KoffeeKlatch when my business was first starting out. I knew how important it was to ensure I was protected from a legal standpoint but reading through contracts felt like going down a never ending-rabbit hole. What I love about the contracts … is that they are clear, concise and transparent – with terminology everyone can understand. Since that initial purchase, I have continued to purchase contracts to help support my business and recently, [KoffeeKlatch] has supported me with a more bespoke offering. Working with [KoffeeKlatch] means I feel confident to go out and build relationships, whilst growing my business – knowing my business is protected.”

Leanne Berycz

The Practice Bridge Limited

I’ve found KK to be easy to follow for set up and have great after support. Always responsive and offer free webinars on different subjects.

Kelly Graham

Banana Bee Consulting & VA

Love, love, love the newsletters! So helpful as a learning tool and keeping up to date on legal changes. Thank you

Margaret De Villiers

Chantam Virtual Assistant Services

“KoffeeKlatch contracts completely transformed how I onboard clients. They set clear expectations from day one, covering working hours, communication, rates, payment terms and more, all while making me look professional and organised. They’re clear, thorough and easy to adapt, helping set boundaries, protect both sides and give clients the information they need. I’ve been a customer since 2018. KoffeeKlatch keep me informed with industry updates through their brilliant email newsletter. I’d recommend them to any Virtual Assistant who wants to work confidently and protect their business.”

Bianca Botten

My Work From Home Blog

The support is excellent in the Facebook groups – you always get an answer promptly and the explanatory videos are great. Some things will seem new and overwhelming for a new business owner, but being able to go back to the videos and the group support is very helpful.

Emily O'Hagan

Emily O'Shea Virtual Assistant

Always take advice from the experts. Koffeeklatch and [their] Marketing Team.

Glenda Hope

https://glendahealthandwellbeing.co.uk/

I found the videos that accompanied the documents very helpful and informative. It’s great that they’re available to re-watch whenever there’s an update too.

Sarah Clarke

Sarah Clarke OBM

Bought everything I need from KoffeeKlatch. The instruction videos are a great idea and really useful. Always so helpful with queries too.

Barbie Davidson

Barbie Davidson VA

I purchased my legal documents from KoffeeKlatch for my new VA venture and I have been really pleased with the service, documents and videos with step by step explanations. The team are super speedy in replying to questions on the Facebook group. Highly recommend KoffeeKlatch.

Sarah Martin

Sarah's Virtual Solutions

I came across Koffeeklatch Ltd. while researching the legal aspects of setting up a Virtual Assistance business. They are highly respected and recommended within the industry, and after using their services, I can see why. From their prompt and thorough support to the incredibly helpful online sessions, Koffeeklatch Ltd. truly ticks all the boxes. They also offer a wide range of legal documents that made the process much smoother. A special thank you for outstanding assistance throughout!

Agota Siecoban

Jmo Assist Ltd

I use KoffeeKlatch contracts for my VA business and I wouldn’t go anywhere else. They ‘get’ what a virtual assistant is, so tailor the contracts to ensure not only are we covered, but our clients too. Their support after purchase is a game changer even when the support period is up, they still help and answer any questions you may have. If you’re new to being a VA and need a contract, I highly recommend getting them from KK – you won’t be disappointed.

Susan Wright

The Wright VA

As a Virtual Solutions Specialist, having solid, clear contracts in place was non-negotiable for me, but the legal side felt a little overwhelming. Finding KoffeeKlatch was such a relief. Their contracts are professional, easy to understand, and gave me the confidence I needed to set clear boundaries and protect my business. It felt like one less thing to worry about – and as a new business owner, I really appreciated that.

Tania Veysey

Velvet Octopus - Virtual Solutions

I’ve purchased several contracts, terms, and privacy policies from KoffeeKlatch over the years, and two things stand out. First, the documents are written in plain English, no confusing legal jargon, which makes them easy to understand and apply. Second, the support is exceptional. You can ask contract-related questions in the support groups and always get clear, helpful answers. Plus, the ongoing webinars and training sessions keep you up to date on legal changes, which is essential in today’s fast-changing landscape.

Martina

Essenza Virtual PA

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