International Virtual Assistant Contract Templates (GDPR-Safe)
Starting as an International Virtual Assistant can be overwhelming, especially when it comes to contracts and data privacy. Copying templates from outdated sites that ignore the ever-changing world of data sharing across borders can leave you unprotected—and privacy policies meant for larger businesses might not fit your needs.
We make it simple. Our contracts and data privacy documents are up-to-date, easy to use, and created specifically for International VAs like you.
Where are you on your journey?
Just getting started?
This Basic level compilation includes the essential documents to get you started. Complete your documents, learn how it all works, and get support from us.
More details under What’s Included.
What's Included?
- Terms Of Business
- Data Privacy Policy
- Website Acceptable Use Policy
Getting paid?
The Standard level is for when you’ve found someone to pay you and want your documents to look more like you. Add your logo, complete your documents.
More details under What’s Included.
What's Included?
- Terms Of Business
- Data Privacy Policy
- Website Acceptable Use Policy
Building a team?
Choose three or more documents, including ones for associates, and select the level you need for each one. Premium gives you full editing access to make them truly your own.
More details under What’s Included.
What's Included?
Your choice of 3+ documents (Terms of Business, Hiring Agreement, Data Privacy Policy). Mix levels for each (Basic, Standard, Premium). Bonus resources included. Multi-buy discount applied. Find out more → link to levels explanation.
International Virtual Assistant Contract Templates Designed to Help You Grow
Our International Virtual Assistant contract templates are designed to help you grow your business without worrying about being taken advantage of. They help you set clear boundaries, get paid on time, and stay GDPR-compliant while using AI tools in your work.
This contract is the one you issue to your CLIENTS.
International Virtual Assistant Terms of Business
Clear, professional terms to set expectations, protect your business, and keep client relationships running smoothly — wherever in the world your clients are. Stay compliant and confident when you’re working with clients in other countries.
Covers data privacy, GDPR and other local laws, NDAs, copyright (AI or not), IP, tax, invoice and payment terms, multiple currencies, and late payment. Includes options for flexible pricing — retainers, hourly rates, or projects — with support for different payment methods and currencies.
Built with international businesses in mind, these contracts include cross-border data processing agreements (with multiple transfer options) so you can work legally and safely when client information is shared or accessed across countries.
You don’t need a separate contract for each service in this range — just choose the base contract, then add the extras you need. Explore the available add-ons and check the FAQs linked under “Explore Your Options” for more details.
This is the one you issue to your TEAM
Do not add to cart if purchasing GDPR training as this is included
Data Privacy Policy
If you’re new to running a business, explaining how you handle customer data can feel overwhelming.
This template data privacy policy (with bonus AI policy) helps you communicate what you do with personal information and who you share it with. It comes with videos, training, and Facebook group support — so you’re not left guessing or struggling on your own with confusing jargon.
Already purchasing the GDPR Support Programme? There’s no need to add this to your cart — it’s already included at Premium level.
Purchasing separately? You can explore the available options and check the FAQs linked under “Explore Your Options” for more details.
GDPR Compliance for Virtual Assistants
Worried about GDPR compliance?
Understanding what you need to do (and what you don’t) can be confusing—especially when it comes to handling and sharing data with your clients. Plus, with regulations constantly evolving, staying up to date is essential to meeting your legal obligations.
This programme makes GDPR compliance easy, practical, and supportive, giving you the guidance you need to stay compliant with confidence.
You can explore the available options and check the FAQs linked under “Find Out More” for more details.
Programme includes a free Data Privacy Policy at Premium level – usually sold for £80 plus VAT
Customer testimonials
“KoffeeKlatch has made the process very easy to help me get set up and compliant with my VA business. Easy to watch videos, step by step instructions, and I now understand IR35 a lot more! They have a Facebook page to help with any additional questions you may have, and I look forward to this additional support.”
Ali Perks
“The KoffeeKlatch contracts are brilliant, because they are worded in a way that ordinary people can understand, no legalese or difficult terms that make you wonder what those words mean. Plus, their customer service is great; whenever I had questions or sought advice they were extremely helpful.”
Martina Munzittu
Essenza virtual PA
FAQs
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